Committee Working Documents and some useful information
A copy of the master spreadsheet dated Feb 6, 2023, with final dollar awards and JLab PR numbers, can be found here.
The list of 2022 committee members, their email addresses, and their reader assignments can be found here as a .pdf. (If you want to cut and past email addresses, better use the Word file here .)
Some leftover links from our review committee meeting:
The Indico website for Tuesday, Nov 15, containing the agenda and public Zoom address, is https://indico.jlab.org/event/658/ .
The Indico website for Wednesday, Nov 16, containing the agenda and public Zoom address, is https://indico.jlab.org/event/659/ .
The private Zoom address for executive sessions is https://jlab-org.zoomgov.com/j/16055975344 .
Guidance and Executive Sessions Outline are here.
Committee member availability for Tuesday and Wednesday is here.
What are the review criteria? Technical feasibility, cost effectiveness, readiness to proceed with the proposed R&D, and balance (e.g., across topics). We'll discuss other possible balance criteria in committee deliberations.
How much money do we have to award? We will have approximately US$1.4M in funds to disburse from FY22. There is no hard upper limit to proposal cost, because the committee should be free to determine priorities, and because some proposals appear relatively expensive because they contain multiple, factorizable R&D projects. (The committee is free to cherry pick which sub-projects to fund.) However, an award larger than say US$250k to a single R&D project would obviously represent a significant concentration of our limited funds and make it more difficult for us to achieve a balanced program.
What are acceptable time scales for proposed R&D? To have maximum impact on a possible Detector 2, the proposed generic R&D should arguably converge within 5 years. However, the possibility of an upgrade to Detector 1 could arguably extend the window for generic R&D to 10 years. The committee can draw its own conclusions from the attached slides.
In what format should I send my preliminary evaluations to the Chair? To support the 1st cut process, it's helpful if you can grade your proposals as: Pass+, Pass, Pass-, and Fail. Preliminary written comments are very nice to have for a handful of reasons, but at this time are only essential for the Fails. Sharing your scores and any written comments with your co-readers is a good idea. (For Fails, the Chair will collate your written comments so that committee members can focus 100% on the surviving proposals which will make presentations.)
When will we assign primary readers? We will assign primary readers to proposals which survive the 1st cut process. All readers, indeed all members of the committee, are critical in evaluating each proposal. The designation of primary reader is simply to be the point of contact for gathering and merging the written comments on a proposal before passing them to the Chair for final editing. If ~20 proposals survive the 1st cuts, then each committee member will serve as primary reader on 1 (or at most 2) proposals.
Emails to the committee during the 2022 proposal cycle
October 12, 2022, announcement of presentation meeting dates, Nov 15-16.
October 12, 2022, For the information of the committee: email of presentation requests I sent out to PIs with attachment.
October 8, 2022, announcement of Doodle poll for presentation meeting in mid-November.
October 3, 2022, request for feedback on general timing of final review committee meeting.
October 3, 2022, email and one slide summary of results of both 1st cuts meetings (with no reviewer comments included)
Sept 23, 2022, first cuts/second tranche meeting announcement: Friday, Sept 30, 10AM EST.
Sept 19, 2022, update and Doodle poll for 1st cuts/second tranche meeting. Proposals to have their Pass/Fail assignments discussed are here.
Sept 18, 2022, one slide summary of results of 1st cuts/first tranche meeting on Sept 16 (no reviewer comments included)
Sept 15, 2022, meeting reminder and summary slides of proposals which will be discussed (this link has been disabled until something more secure can be provided for preliminary reviewer comments)
Sept 11, 2022, first cuts/first tranche meeting announcement: Friday, Sept 16, 10AM EST.
Sept 7, 2022, update and Doodle poll for 1st cuts/first tranche meeting. Proposals ready for Pass/Fail assignments are here.
Aug 30, 2022, example request for early feedback on pass/fail (~2 weeks after final assignments. Arguably too early to get worried that only 1/3 of the committee had responded, but I was eager to run a first tranche of proposals through the 1st cuts filter.)
Aug 25, 2022, final committee email list and a promise to find a way to share semi-private committee working documents (fulfilled by the current directory at a semi-private link)
Aug 24, 2022, ping to the committee asking for an update on reading progress (~1 week after final assignments).
Aug 17, 2022, final reading assignments (after conflicts of interest got resolved).
Aug 13, 2022, proposal review criteria and preliminary reading assignments (before conflicts of interest got resolved).
Aug 11, 2022, status update for the review committee from the Chair after the proposals were received July 25, 2022, put into a spreadsheet, committee size was increased to accommodate the workload of 27 proposals, and a rough draft of reading assignments was made.
(Attachments to committee emails are not normally included here since they often quickly become obsolete. See Committee Working Documents above for the latest versions of the committee membership, email addresses, master spreadsheet, etc.)
Some background information
Sept 20, 2002, presentation on Detector 1 integration issues by Elke Aschenauer and Rolf Ent at an EPIC General Meeting at https://indico.bnl.gov/event/16028/ . A good reminder that detectors with lower power, lower radiation length, and fewer bulky services are worth developing. Also an overview of EPIC (ie Detector 1) detectors by John Lajoie.
Aug 25, 2022, EIC Project Update given by Elke Aschenauer and Rolf Ent at an EPIC General Meeting at https://indico.bnl.gov/event/16020/ . (Slide 2 gives an idea of the time scale for EIC generic detector R&D.)
July 28, 2022, status update given by Dave Mack at the EIC user's meeting several days after the proposal deadline.
July 12, 2022, presentation by Rolf Ent which overviews the history of the EIC generic detector R&D program and the start of EIC project detector R&D.
